Appalachian Community Grant Project Administration
The Ohio Valley Regional Development Commission is thrilled to work with the Appalachian Community Grant lead applicant Ross County to assist in the administration of awarded projects throughout our 12-county region. This page serves as a toolkit to assist each sub-grantee in making their project administration process as smooth as possible. Below, you will find information regarding coordination needs and roles, invoicing, reporting, and much more.
The staff at Ohio Valley Regional Development Commission is here to assist you from start to finish on your transformational projects. Please feel free to reach out if you have any questions.
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We will be working with sub-grantees and project coordinators for the 12 ACGP projects listed below.
| Project Title | Sub-Grantee | Location |
| Serpent Mound New Observation Tower | Ohio History Connection | Peebles, OH (Adams) |
| Streetscape – Downtown Improvements | Village of Peebles | Peebles, OH (Adams) |
| Downtown Courthouse Square Streetscape & Visitor’s Center | Village of Georgetown | Georgetown, OH (Brown) |
| U.S. Grant Boyhood Home and Schoolhouse Improvement | Ohio History Connection | Georgetown, OH (Brown) |
| Mount Orab Healthcare Services Revitalization | Adams County Regional Medical Center | Mount Orab, OH (Brown) |
| Downtown Park | Village of Leesburg | Leesburg, OH (Highland) |
| Downtown Park Revitalization | Village of Lynchburg | Lynchburg, OH (Highland) |
| Felson Park Improvements | Village of Greenfield | Greenfield, OH (Highland) |
| Welsh Museum Rehabilitation | Welsh American Heritage Museum | Oak Hill, OH (Jackson) |
| Medical Office Building Rehab | Jackson County Economic Development Partnership | Wellston, OH (Jackson) |
| Holzer Hill Medical Complex Childcare Center | Holzer Health | Gallipolis, OH (Gallia) |
| A Trail Town, A Mound Town Project | Village of Zaleski | Zaleski, OH (Vinton) |
Information for Communities and Design Professionals
How to Submit a Design or Construction Invoice for payment.
For Design
- Contracted design firms should send invoices to the sub-grantee and OVRDC for review. Once reviewed and confirmed that the work has been completed, OVRDC will submit the invoice to Ross County for payment. Ross County will then process the invoice and pay the contracted design firm directly.
For Construction
- Contractors will submit their invoices to the sub-grantee and design firm. After reviewing the invoice and completing the required contractor payment request documents (to be provided by Ross County), the sub-grantee and design firm will submit the required documentation to OVRDC for payment. Invoices must be submitted to OVRDC by 4 PM on Thursday to meet the Friday deadline set by Ross County (see payment calendar below).
- After receiving their check from Ross County, the grantee must use the funds to pay any outstanding invoices from contractors. Please note that a copy of the check and proof of payment to the contractors must be submitted to OVRDC.
Payment Calendar |
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| MONDAY | TUESDAY | WEDNESDAY | THURSDAY | FRIDAY |
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4:00 PM – Deadline to submit invoice and required documents to OVRDC. | 4:00 PM – OVRDC will submit the payment request to Ross County. | ||
| Ross County processes request. | Ross County processes request. | Ross County processes request. | Ross County processes request. | Ross County processes request. |
| Ross County cuts check to grantee and mails out. | ||||
Monthly Reporting
- Monthly progress reports are due to OVRDC by the 10th of each month.
- OVRDC will send an email on the first of each month as a reminder it is time to submit your monthly report.
Kick-Off Meeting Information
OVRDC is in the process of hosting kick off meetings for each project team to learn more about roles and responsibilities and to learn more about your project. It is our goal to assist you in every phase of concept to completion and hope you will reach out with any questions you may have. Below are important documents related to the kick off meeting.
Check back often, because this will be our project administration tool kit webpage and contain lots of helpful information you will use throughout the life of your project.
